Please be aware that not everybody lives in the same timezone, especialy immportant when inviting guests for keynotes or talks
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as soon as you know the date of the event - announce it!
- use email aliases targeting your audience
- use public chat channels targeting your audience
- use social media if appliable
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create slack/teams/discord channels for speakers, attendees and organizers
- #event-speakers (private, only for speakers)
- #event-organizers (private, only people that are involed)
- #event or #event-YEAR (public)
- create a calendar entry and invite registered guests as soon as possible
- create slack/teams/discord reminders for people involved
Using SAP? Remember to add vendors beforehand before you issue any Purchase Order.
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create a domain (event.comapny.io / event.io) for event if not yet created
- use github and gh-pages for fast-start start
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under the domain create a webpage with most importat informations:
- agenda
- venue
- registration (if possible)
- video streams (if possible)
- please provide informations about slides format i.e. resolution, format and how to deliver it to organizers
- use YouTube as most feature-ruch platform world-wide
- subtitles
- live chat
- playlists
- ability to easily cast stream on screens
- playback (for for the late)
- use stream studio software like OBS or StreamYard
- red dot / tape for speaker to know where to stand
- prepare hints to show from audience
- "repeat the question"
- "you have 5 min left" (if no clock)
- prepare a clock for speaker to see
- prepare a feedback screen for spekaer to see notes/slides
- slider/clicker
- cables, converters
- wifi
- metrics