ToDo

h01ger: rented 50e to buy gaffa tape some day before fosdem2014
WoDaN: buys gaffa-tape - 10 rolls
h01ger: security starts to become an issue - think about it.
wouter: build a list of contacts per devroom so we can update the rooms sheet
sorted, in progress:
boxes?! friday hopefully.
wouter: found 2 other cameras and 4 tripods, delivered thursday around 1800
wouter: order/confirm 5 more laptops - confirmed
FIXME: needs infodesk to receive+pick them up here
mail devroom managers and/or volunteers on wednesday:
tell them the basics, include cheatcheet.pdf, tell them we mail updated infos on friday
mail devroom managers and/or volunteers on friday again:
tell them to sms us if they oversleep
mail them again on friday
repeat infos, point out cheat sheets (attach them now?)
decide first: and then: create separate cheat sheet for rsync
give that info to markvandenborre too, so he can spam volunteers from volunteers.fosdem.org
h01ger: faiify server
save laptop+all logs on the server
just do it
make video1 central munin + nagios server
setup nagios
setup munin
h01ger: build dvswitch at from 75dda59bd2a74ffe842154a0f2d7a1d0c94fea00
print:
building maps
everything is labeled, except:
4 twinpacts from KDE (need to assign room numbers in serial_numbers file)
whatever aint here
Build a list of serial numbers (for insurance)
whatever aint here
document in on github: review workflow
test on penta: review workflow
forget streaming, REVIEW ALL THE THINGS
missing tripod for hackmans camera
hackman will bring something
hackman arriving friday 1930 BRU, then beer event? :-/
sylvestre/tobias IRILL camera arrives saturday 1000oish at ULB
streaming: use http://git.sesse.net/?p=videoredirector;a=summary and get sesse to join
or mithros solution
add notes from talk with sesse to this very readme
ask trouble / jimmy about google code engine sponsoring
or debconf.org servers ?
at ULB:
enable bonding again, see files/etc/network/interfaces/video?

Basic setup

2 main talk rooms (janson, K auditorium)
streamed (the main talk rooms)
audio entirely done by ULB
1 camera, 1 twinpact
2 laptops
Lightning talks room
Streamed
audio, appearantly done by ULB
1 camera, 1 twinpact
2 laptops
19 developer rooms
1 camera per room
1 twinpact
audio, appearantly done by ULB

Check the rooms at https://fosdem.org/2014/schedule/rooms/ and https://fit.fosdem.org/wiki/Fosdem2014Devrooms

open questions / random stati

how many cameras with tripods ordered? any backups? 19 cameras have been ordered, all come with tripods.
wheezy + which dvswitch version?
- debconf + bugfix for manual fade state machine failure?
- which version / branch is that? It's in git
do we want 23 small switches to have uplink connectivity to get the data of the latops easily at night?
- The plan is to record to the server during the event, and copy to local hard disk only as a backup. As such, we don't necessarily need 23 small switches (a few would be necessary, to deal with the laptops from U building; but I have some at the office, so that shouldn't be a major issue)

3 servers

how do we use them?
- 6 rooms per server:
  - K building: video1
  - H building (minus 1301, Cornil): video2
  - Janson, AW building, H.1301: video3
There is no wired connectivity to the U building; we'll need to record to local hard disk there, and possibly sneakernet them over with a USB disk or some such.
For U building: sync to servers by night from NOC
- UA2.114 & UA2.252A: sync to video1
- UD2.120: sync to video2
- UD2.218A: sync to video3

Additionally, there are two USB hard disks to sneakernet data over in case of disk space issues

24 twinpacts

2 from IRILL
3 from FOSDEM
10 from carl (2 need power supplies fixed)
4 from Kenny (KDE)
5 newly bought on eBay (no power supplies or remotes) testing now.

Thats 24 in total.

People (core team)

wouter
h01ger (arriving 26th or 25th, leaving the 3rd or 4th)
CarlFK (arriving 26th, leaving the 3rd) + Jen
fil (arriving 2014-01-28 14:05 brussels south, leaving monday)

Gear arrivals

From Videohouse:

8 cameras plus tripods: we can pick these up on Wednesday (need to drive to Vilvoorde, 10')

From Stake5:

10 cameras: will be delivered on thursday

From IRILL/DebConf:

h01ger brought from Paris:

1 pelicase
2 twinpacts
3 cameras
4 tripods

From Python:

CarlFK brought:

10 twinpacts
5 more bought with FOSDEM money
Loads of firewire cables

From hackman:

1 camera will be brought by him on friday

From easy2rent:

3 servers and 45 laptops will be delivered on monday

From KDE:

Kenny Duffus will bring 4 twinpacts to the infodesk on friday.

Planning

This is an initial planning for what we'll do during the week before FOSDEM.

Monday: install servers, configure them, install transcoding scripts, monitoring, etc
Tuesday: install & test laptops
Wednesday: hook up cameras & twinpacts, test things, divide gear over boxes
Thursday: go buy stuff if we figure out we're missing something, write documentation for volunteers, make waitscreen loop
Friday morning: margin in case we run behind schedule
Friday afternoon: bring gear to ULB, with help of FOSDEM logistics team. Possibly verify ULB audio set-up already in place, so we can ask for changes if necessary (and still possible...)
Saturday/Sunday, early-o-clock: go to ULB and be ready to hand out video gear to volunteers
Saturday/Sunday, 8:00 AM: yell at devrooms who've not shown up yet, go set up gear there ourselves (and possibly send volunteers there as well)

klondi / fosdemvideo