This is the code to manage Friday breakfast at UW CSE. The code is deployed from /cse/web/community/breakfast.
- Sign up in a Google Sheet
- Send reminder emails to the person who signed up
- Calendar automatically generated (and updated) from the spreadsheet
- Breakfast tally that shows how often one has brought breakfast
All the data is hosted in a Google Sheet at https://docs.google.com/spreadsheets/d/1ofQZCbGJSaHsGjG5v7QOjtN1ksHD_tYIrw0HC17NKP8/edit. The spreadsheet has 5 sheets.
- SignUp: Contains the sign ups for the current quarter
- Past (hidden): All the past data. At the end of the quarter, the person in charge has to move data from SignUp here.
- All (hidden): Automatically generated. Union of the data for the current quarter and the past for the tally. This is done with
=UNIQUE({SignUp!A1:C;Past!A1:C}). - Tally: Automatically generated as a SQL query that computes the top breakfast bringers. The query is
=QUERY(All!A1:C,"select max(B), C, count(A) where B !='' and A < now() group by C order by count(A) desc label max(B) 'Name', count(A) 'Count'") - Templates (hidden): A sheet with templates for the reminder emails.
To send reminder emails and synchronize the calendar, we have a couple of Google Apps scripts.
The scripts are in a project at https://script.google.com/macros/d/M0pV2KSX5V009GYhTKLyknTqujjucHJmb/edit. A copy of the scripts are also in the scripts folder.
The functions in these scripts get run by a set of triggers.
The send reminder script goes through the sign up sheet and sends an email either 1 or 4 days before the set date. The template for the email is defined in the spreadsheet.
The calendar synchronization adds or updates events in this calendar: https://goo.gl/BdOI7K. To keep track of the events, there is a hidden column in the sign up sheet with the event id.