ackama / google-apps-visitor-registration

Google Apps Scripts to power a Google Form & Spreadsheet for visitor registration with Slack integration!

Google Apps Script-powered Visitor Check-In System

This repository contains set up instructions and Google Script files to allow for a registration form that accepts registrations for visitors. It is intended to be a starting point, which is why it is not delivered in the form of a Google Apps Script Library. Please use these scripts to get your own system going, then customize it to meet your needs!

Features

• Auto-populates are "Who are you here to see?" field from a spreadsheet
• Records responses to the form in a spreadsheet for logging (kind of built-into Google Forms, but I'm claiming it)
• Posts a message to a configurable Slack channel when a visitor checks in
• Posts a direct message to the person the visitor is there to see on Slack

How we use it

• We have an iPad set up in our reception that has guided access on that keeps the form open at all times.
• Visitors (mostly remember to) fill in the form
• We have a Slack channel, "#wellington-doorbell" which has messages posted to it. People who receive visitors frequently subscribe to this channel, all others can do so if they wish, but don't have to.
• We have a moderated list of staff members in a spreadsheet that updates the "Who are you here to see?" field. By moderated, I mean that it has a list of frequently visited people referred to by name, and a bunch of general options, such as "I am a courier with a delivery", etc. Each of these "staff members" has a corresponding Slack username that will be DM'd in addition to the channel when a visitor checks-in for them (e.g. "I am a courier with a delivery" goes to our office manager).
• The combination of a Slack DM and channel mention is usually enough to get people to the door.

Setting up

This project was set up specifically for our needs with a bunch of experimentation, so there's a few steps that need to be done to set up your own instance.

1. To set up the form, along with the recording of responses in a spreadsheet and the slack integration, check out the more detailed README in the form/ directory.
2. To extend the form spreadsheet with a new sheet for recording staff members that automatically update the options in the form, check out the other detailed README in the spreadsheet/ directory.

License

See LICENSE.md