Pingue / orman

Orchestra Management Software

Tools to assist in running an amateur music society.

Project requirements

• Player Database.

  • List of possible instruments/voices.
  • Contact details.
  • External players/deps contacts.

• Library Database.

  • List of pieces owned.
  • Storage location.
  • PDFs if available?.

• Rental Database.

  • List of pieces/equipment rented from where, return date, cost etc.
  • Possibly rentals out?***

• Venue Database.

  • Address.
  • Parking.
  • Contact details.

• Rehearsal Database

  • Venue.
  • Time.
    • Option for recurring with different rehearsal orders?
  • Map to library/rentals.
    • Rehearsal Order.

• Performance Database

  • Include templating option for similar concerts***
  • Time, venue, repertoire, rehearsal/performance order, description, "don't forget to bring".
  • Positions required, seating plan (optional).
  • Positions to player map (optional).
  • Map to rentals/library.
  • Extra players used (costs?)***

• Member Tools

  • Poll for ideal concert dates (given options)
  • General ongoing availability tracker (small band gigs)
  • Download my (or other) parts if PDFs available

• Committee Tools

  • Poll for meeting dates
  • Committee meeting
    • Details
    • Agenda
    • Minutes
      • Action assignment
        • Member mark as completed with datestamp?
  • Policy documents
    • Member signoff?
  • Concert planning
    • Link to performance item
    • Template for todo items
      • Action assignment
        • Member mark as completed with datestamp?
    • Wrapup/review checklist with notes / lessons learned
  • Track part distribution (optional name against part) / returns

• Plugin System

  • Accommodation Plugin
    • Track rooms required
    • Track nights required
    • Accommodation location
    • Costs
    • Room charging to players
    • Room shares