Power BI Log Analytics Starter Kit

Power BI Log Analytics is a free tool that helps you fetch the right insigth of your Power BI usage. As a starter Kit, the main aim is to show you what kind of information you can get using the Power BI API's and how you can transform it to insights.

To do, i'm using the Power BI RESP API (https://docs.microsoft.com/en-us/rest/api/power-bi/) especially the ADMIN API.

Connect-PowerBIServiceAccount* : Log in the Power BI service (https://docs.microsoft.com/en-us/powershell/module/microsoftpowerbimgmt.profile/connect-powerbiserviceaccount?view=powerbi-ps) you need to install MicrosoftPowerBIMgmt Powershell module
Get Activity Events : Fetching the activity logs (https://docs.microsoft.com/en-us/rest/api/power-bi/admin/getactivityevents)
Groups GetGroupsAsAdmin : Returns a list of workspaces for the organization with enxtension of users,reports,dashboards,datasets,dataflows excluding the inactive and the personal workspaces (https://docs.microsoft.com/en-us/rest/api/power-bi/admin/groups_getgroupsasadmin)
Get Capacities As Admin : Returns a list of capacities for the organization. (https://docs.microsoft.com/en-us/rest/api/power-bi/admin/getcapacitiesasadmin)
Get Refreshables : Returns a list of refreshables for the organization (https://docs.microsoft.com/en-us/rest/api/power-bi/admin/getrefreshables)
Get Gateways : Returns a list of gateways for the organization (No documentation for this V2.0 API)
Datasets GetDatasourcesAsAdmin : Returns a list of datasources for the specified dataset. (https://docs.microsoft.com/en-us/rest/api/power-bi/admin/datasets_getdatasourcesasadmin)

Feel free to modify the script or the report to fit your needs.

Prerequisites

Power BI Administrator role
Create the folder to be used in the ($BasePath) to receive the files
Update ($BasePath) the parameters setting of the report
Install (MicrosoftPowerBIMgmt) Powershell module to use the (Connect-PowerBIServiceAccount) API
Data sources credential configuration : For this report, i'm using two datasources as you can see in my lineage diagrame.
- Web : I'm using the url (https://www.microsoft.com/en-us/download/details.aspx?id=53127) using the Web connector to fetch the latest Gateway version and the published date, with anonymous credentials
- Data : The datasource to get acces to the files, with your own credentials
Report developped with Power BI Desktop Version: 2.90.542.0 64-bit (February 2021)

Limitations

In the API call (GetGroupsAsAdmin) you must specify a limitation parametre of 5000 maximum ($top={$top}). If you have more than 5K Workspaces you'll be stuck ! In case you have several Premium capacity, then you can create a loop using each capacity as a filter.
The API call (Refreshables) will only fetch the data of the last refresh. In case your dataset refreshes several times, you'll only get the last status.
There is an API (Get Refresh History) that allows you to get the history refresh, but you need to be part of each workspace.
There is No API to extract the information about the APP at the organisation level.

Versions

1.0.0

Documentations

Activity

Activity by user : Number of action performed by a user
Activity by Category : Number of action grouped by category
Activity by Domain : Number of action grouped by domain performed by a user
Activity by Capacity : Number of action grouped by capacity performed by a user
Activity By Date : Number of action grouped by date performed by a user

User Activities

User per Workspace : Number of distinct user active in this workspace
Activity per users : Number of action grouped by category performed by a user
User by domain : Number of distinct user active by domain
User by Capacity : Number of distinct user active by capacity
User By Date : Number of distinct user active by date

Activities details

Activity matrice details : breakdown details of all actions

Inventory & Roles

Inventory by Capacity, Worksapce, User & Access Right : Listing of Capacity, Workspace, user and access right for each one
Users by Access Right repartition : Grouping Access Right per role
Users by Capacity Name and Access Right : Grouping Access Right per Capacity

Workspaces Details

Inventory by Capacity, Worksapce, User & Access Right : Matrice breakdown
Inventory by Capacity, Worksapce, User & Access Right : Neuronal graph

Inventory Evolution

Current Status : Current inventory status
D-1 Status : Day -1 inventory status minus the current inventory
Inventory History : Number of artefact by date

Refresh Schedule

Scheduled Refreshes Per User for a Week : Number of refreshes per user for a week
Refreshes per Capacity : Number of refreshes per premium capacity for a week
Refreshes per Dataset : Number of refreshes per dataset for a week
Average Refreshes duration per dataset : Average refresh duration per dataset
Refreshes Schedule timeline : Timeline matrice of sheduled refreshes for a week
Ratio Usage Activity / Number of Refresh per dataset : Ratio between usage and refresh for a dataset

Refresh Status

Refreshes by Capacity : last refreshe status per dataset
Refresh Status timeline : Timeline status (Daily) for refreshes
Refreshes Details : Matrice breakdown

Gateways

Latest Version : The latest verison available of the Data Gateway
Date Pulished : Date of the availbility of the latest version of the Data Gateway
Gateways Type : Repartition per gateway type
Active Gateways : Repartion of active & inactive Gateways
Customer Connector : Availabilty of customer connector
Uptodate version : Repartion of uptodate version gateways
Gateways per user & per type : Number of distinct gateway per user & by type
Gateways Version & Update Status : Number of distinct gateway version & Update Status

Datasources

Datasources Type : Number of distinct type of datasources
Datasources per user : Number of distinct datasources per user
Datasources Details : Matrice breakdown

Contact

For any suggestions or remarks, feel free to contact me on linkedIn : https://www.linkedin.com/in/kasdalinassim/

;)

Mauchy81 / pbila