Send swag requests via email

[Gary Tou]

When a hackathon is approved AND it has requested swag, we need to send an email with the following:

• Organizer Name
• Hackathon Name
• Organizer Address

The email address receiving these requests is actually a Slack channel (#hq-mail). DM me for that email address.

After sending the email, the responsibility of getting the stickers to the organizer is off our hands. The Mail Team is responsible from there on.

---

We only want to send one swag envelope per approved hackathon. If a hackathon is approved multiple times, we don't want to send multiple envelopes. I'd suggest having some sort of way to track shipments. Possibly a Swag::Shippment model?? Here's some quick sudo code

# requested_at datetime field
class Swag::Shippment < ApplicationModel
  after_create_commit :send_request

  belongs_to :hackathon
  has_one :mailing_address, through: :hackathon

  def send_request
    # send mailer
    touch :requested_at
  end

end

# existing Hackathon model
has_one :swag_shippment

# when marking a hackathon as approved, create a `swag_shippment` if it doesn't already exist

We will not be building out a full mail/swag tracking system within Hackathons Backend. @recursiveforte is working on a mail tracking dashboard for Mail Team. Once their new mail tracking dashboard is built, we'll be sending a POST to request mail shipments (rather than emailing a Slack channel)

[Gary Tou]

The Swag::Shippment model could also be designed to be for any type of physical mail (not just swag)
It's not necessary at this moment

[Gary Tou]

I'm currently chatting with @recursiveforte about the observability of shipments after we POST them to #hq-mail.

[Gary Tou]

The email copy should be something along the lines of:

Please send a hackathons.hackclub.com sticker envelope to Gary Tou. Their address is:

Hackathon Name c/o Gary Tou
Address Line 1
Address Line2
City, State ZIP
Country

[Gary Tou]

Is anyone interested in taking this on?